Even as the immediate need for remote working arrangements seems to fade into memory, the truth remains that plenty of businesses have seen the benefits of working remotely, as have their employees. However, effective remote collaboration requires can be challenging.
With the help of a managed services provider, especially one that specializes in delivering IT support, you can make sure that you’re giving your team the collaboration tools and methods they need. However, here are a few tips that can help you do the same.
5 Solid Steps For Effective Remote Collaboration
Keep everyone on the same platform
First and foremost, don’t let communication and collaboration splinter across a dozen different tools, as can often happen. It’s a good idea to use one collaboration platform that allows access to different forms of communication, such as memos, mail, chat, and the like, but to keep it one platform.
If people use different communication standards, missed messages and miscommunication can become rampant.
Ensure clarity in instructions
When you’re face to face with someone, it’s a lot easier to make sure that the meaning behind your instructions is clear, because you can quickly check that they are on the same page with you. While brevity can keep things simple, if you have specific needs for a task, then make sure that you communicate them fully.
Schedule catch ups and meetings
You might not be as hard-pressed about when people read messages that you leave them, but it is important to make sure there is direct, live communication, as well. Many communication platforms allow for webcam meetings, or you can migrate to options like Zoom meetings occasionally.
It’s important that you make a transparent schedule for both personal catch-ups and wider team meetings, however. Flexibility might allow people to work at different times and even different time zones, so be sure to carefully and visibility communicate your schedules.
Secure remote access to your tools
Remote working should allow your team to easily access the resources and tools they need for work from any location. However, this access should come with the caveats that they have to ensure that their connection is secured.
The use of data encryption, tools such as VPNs, and multi-factor authentication to make sure that your tools and data are only being accessed by the people with the right credentials should be a priority.
Ensure clear standards for performance
One of the more common concerns with remote working is whether or not employers are able to really gauge how productive their team is being. While you can take it on faith that remote teams, on average, don’t see a dip in productivity at all, you should think about establishing KPI that you are able to follow, or make it company policy for team members to submit bullet point reports of what they have achieved or worked on each day.
If you think that you need to build more collaboration into your business, then a managed services team might be able to help you do just that. Get in touch with our team today to learn more about how we can